STAGE 3:MUST-HAVES. DESIGN NICE-TO-HAVES. In this stage, the ideas of the previous stages must beProject activitiesconsolidated in a design proposal in terms of spaces,Select a design and engineering team;materials, furnishings, equipment and practical essentialsProduce a concept design (outline proposal, design principles for the interior);such as power sockets and data connections.Produce a developed design (detailed floor Much of this can be left to the architect and engineersplans, conceptual technical solutions);and internal experts from the FM and IT departments, butProduce a technical design (detailed specification for all building elements/employees can play an active role at this stage as wellnotsystems);so much as designers, but as experts on functional quality.Verify design proposals against the previously They can be involved in design workshops and designformulated requirements and ambitions; Initiate the selection processes for purchasing reviews to provide input, to validate design ideas and tonew technologies and furniture; assess the usability of the developed plans. Organizing Refine and validate budget and planning. and facilitating such sessions takes time, but they are a Change management activitiesgood way of generating enthusiasm, creating a sense Engage employees in design sessions to of ownership and making sure that the design will meetvalidate the functionality of the developed user solutions;In addition, it can be useful to have a more formalPay special attention to middle management; train them in change management and verification process in which design proposals are testedprovide then with an ABW kit they can use to against the requirements that have been formulated in theinform their teams about the concept;earlier stages. Do design proposals indeed meet all theCommunicate the design (and the ideas behind it) via a blog, interview sessions, set requirements? It is a good idea, for example, to ask thepresentations and video clips on social media;design team for proof (e.g. by means of a simulation study)Update the ABW FAQ, adding more detail.that their design will deliver the desired acoustic comfort,Deliverablesas that tends to be a major problem in modern offices.Functional and technical designs for the work The output of this phase can include plans, models, 3Denvironment;renders, short films or VR representations of the future workInformation material about the design;environment. All are excellent ways of communicating withDefinitive budget and planning.employees about what it is to come. 55